What Are Robert’s Rules of Order?

Robert’s Rules of Order is a widely used framework for running structured meetings – especially in nonprofits, boards, HOAs, and other formal organizations. Developed in the 19th century, the format is still used today to ensure order, fairness, and proper decision-making.

It’s particularly helpful in today’s remote world: using Robert’s Rules in virtual meetings encourages orderly discussion by giving everyone a chance to speak once before others speak again, limiting interruptions and helping teams focus on one issue at a time 【1】.

Why Use a Robert’s Rules Agenda?

Structured agendas help your group:

• Stay compliant with bylaws or legal policies
• Follow a predictable, proven format
• Document motions and decisions clearly
• Limit off-topic detours and wasted time

And structure isn’t just a formality – it’s a time-saver. According to recent data, nearly half of all meetings start late, and 43% of professionals spend over three hours per week just scheduling meetings 【2】. That’s time lost to poor prep – and a clear reason to adopt a framework like Robert’s Rules.

What a Robert’s Rules Agenda Typically Includes

Here’s the standard structure:

1. Call to Order
2. Roll Call or Attendance
3. Approval of Previous Meeting Minutes
4. Officer and Committee Reports
5. Old Business
6. New Business
7. Announcements
8. Adjournment

This setup ensures meetings move in a logical sequence and that each part of the agenda has a purpose.

Use This Template Inside Agendalink

No need to start from scratch – Agendalink gives you a pre-filled Robert’s Rules agenda format that you can edit live, assign sections, and share asynchronously.

With Agendalink, you can:

• Customize the layout for your organization’s bylaws
• Assign presenters or contributors for each section
• Attach reports, proposals, or minutes for review
• Share the agenda in advance and track follow-ups afterward

👉 Create your Robert’s Rules agenda now →

When Robert’s Rules Is the Right Fit

Consider this structure if you’re leading:

• Nonprofit board or advisory meetings
• Co-op, condo, or HOA governance
• School board or PTO sessions
• Church, charity, or foundation committees
• Government, public, or civic council groups

If formal motions, voting, and transparency are required – Robert’s Rules is your friend.

Curious how traditional agendas compare with async-first formats? Read Async vs Live: What Belongs in a Modern Meeting Agenda? for a new way to meet less and get more done.

Prefer a More Flexible Format?

If you're not legally bound to use Robert’s Rules, Agendalink also supports:

• Weekly team meeting templates
• Async status updates
• 1:1 coaching or performance check-ins

These are perfect for startups, remote teams, or modern orgs that prioritize speed and autonomy.

Final Thoughts

Robert’s Rules brings structure, fairness, and focus to every meeting – and with Agendalink, you can keep that structure without the spreadsheet hassle.

Ready to run better board and committee meetings?

👉 Start with a customizable Robert’s Rules agenda →

Sources

1. Slack: How Robert’s Rules Make Meetings More Effective
2. ArchieApp: Meeting Statistics