A successful sprint starts with a clear plan – and a strong sprint planning meeting sets the tone. Whether you’re leading a Scrum team or managing a hybrid Agile setup, a well-structured agenda helps your team stay focused, aligned, and realistic about what they can achieve.

In this article, we’ll walk you through what to include in your sprint planning meeting agenda, offer a ready-to-use template, and share tools that make your process more effective.

👉 Need templates for other meetings? Browse our full Meeting Agenda Templates for Every Team page for async, weekly, and cross-functional formats.

🧠 What Is a Sprint Planning Meeting?

A sprint planning meeting kicks off a new sprint cycle. It’s when the Agile team agrees on the sprint goal, selects user stories or tasks from the product backlog, and commits to a realistic workload.

Sprint planning is essential for:

• Aligning developers, product owners, and stakeholders
• Defining a clear sprint goal
• Estimating and assigning work
• Preventing scope creep

⏱️ Typical duration: 1–2 hours per two-week sprint

👥 Attendees: Product owner, scrum master, development team

🗂️ Sprint Planning Meeting Agenda Template

Here’s a simple yet comprehensive structure you can follow:

✅ Sprint Planning Agenda (Sample)

1. Welcome & Sprint Overview (5 mins)
2. Quick recap of previous sprint and goals for this one.
3. Review Product Backlog (15–20 mins)
4. Product Owner walks through prioritized items.
5. Define Sprint Goal (5–10 mins)
6. Agree on the “north star” for the sprint.
7. Select Sprint Backlog Items (20–30 mins)
8. The team pulls in user stories or tasks.
9. Estimation & Capacity Planning (20–30 mins)
10. Estimate effort using story points or T-shirt sizing. Confirm team availability.
11. Dependencies & Risks (10–15 mins)
12. Flag external blockers or handoffs.
13. Confirm Sprint Commitment (5 mins)
14. Finalize the plan and document it.

📥 Want this agenda as a downloadable doc? Get it on our meeting agenda templates page.

💡 Sprint Planning Tips for Agile Teams

• Keep discussions focused – parking lot unrelated issues
• Use async tools like Videolink to share backlog walkthroughs beforehand
• Don’t overcommit – account for meetings, bugs, and PTO
• Make sure everyone agrees on the why, not just the what
• Save a copy of your sprint plan and revisit it during your retrospective

🛠️ Tools That Help with Sprint Planning

• Agendalink – Use templates to structure recurring planning meetings
• Jira, Trello, Linear – For backlog management and sprint tracking
• Videolink – Share async updates, sprint goals, or story clarifications
• Miro, FigJam – For real-time or async whiteboarding

🔗 Want more Agile-focused meeting formats? Check out our Agile & Team Meeting Templates.

Final Thoughts

Sprint planning doesn’t have to be chaotic. With a repeatable format and a clear agenda, your team will walk into every sprint with confidence and alignment.

Start using our free sprint planning meeting agenda template today and keep your team focused on what matters most.